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School Guidelines & Policies
If your child is ill or absent: Please contact the receptionist at 604- 932-1885 extension 101 or Email Reception before 9am. If the receptionist has not heard from you by 9 a.m. a call will be made home to determine the whereabouts of your child. If the school was unable to contact you, a second call will be made by 9:15am. If it cannot be reasonably assumed that your child is safe at home the Missing Child Policy may be enacted.
Here are the differences for Student Absences:
Precautionary/Short term – Email School (absence up to 3 days)
Extended Absence Fillable Form (3 days + requires form)
For students absent for an extended period:
Due to the significant impact on student learning, we respectfully request that you plan vacation time during school holidays. The Waldorf curriculum is experiential by nature and missed classes cannot be caught up in equal value with other work. Extended absences can also affect the government funding we receive for your child. Parents and teachers support each other in a partnership at our school: by enrolling your child you are subscribing to our programs, and in accepting your daughter/ son into our program we are assuming the shared responsibility for their education. We are accountable to the Ministry of Education that your child is meeting the learning outcomes as set out by the Ministry and that your daughter/son is receiving sufficient instructional hours.
Extended Absences more than 3+ days (other than illness)
If circumstances necessitate an extended absence of more than 3-days (other than due to illness), an Extended Absence Fillable Form must be submitted to the Head of School a minimum of three weeks in advance of the proposed absence. It is the students’/parents’ responsibility to submit a proposal of how missed class material, content and credits will be made up. Once the school is in receipt of the proposal, it will be reviewed by the teachers and the Head of School and when proposals are approved, an agreement will be reached between the school and the parents in order for the school to mark your child’s absence as excused.
For Transitional Absence (during Covid-19)
If circumstances necessitate a transitional absence during Stage 2 or 1 of BC Education’s Learning Stages during Covid-19, WWS is providing our students with educational support and oversight, while they are away. This pilot program is only available to those families who intend on returning to Whistler Waldorf School as soon as possible.
Transitional Absence Fillable Application Form 2020-2021 (long-term during Covid-19 + requires form)
Covid-19 Pandemic Policies & Guidelines
Due to the nature of Covid-19 Pandemic changes and ongoing revisions to specific health regulations in our area, please see our Covid-19 update page for the most recent school procedures and restrictions.
2021004 Communicable Disease Prevention Plan and Guidelines– This is a reference copy that WWS provides for the school’s general Communicable Disease Plan as of Oct. 04, 2021. For most up-to-date version, please view the Covid-19 update page.
Admissions Placement & Birthdate:
Our birthdate cut-off is Aug 31 for children in Kindergarten-Grade 3 and does not align with the public system in B.C. (Dec. 31st). There are a variety of factors that are considered when a student enrolls. Determinations will be based on the criteria outlined in our Combined Class and Birthdate Admissions Policy with final approval from the Head of School.
If a child is reported missing?
Teachers regularly take attendance at the beginning of each class. Playground supervisors stay on fields until all students have left the fields. If a child should be found to be missing from the class, the Missing Child Procedure will be initiated.
See also: Student Supervision Policy
Possession, consumption, or use of alcohol or drugs on school grounds or at a school function is prohibited. For the purposes of this policy:
- “school function” includes any assembly, meeting, or gathering of students, or student field trips for school purposes under the supervision or direction of the Board, representatives of the Board, or the teaching or supervisory staff in the course of their duties;
- “alcohol” includes beer, wine, cider, and spirits, and “drugs” includes substances, the possession of which is prohibited under the Narcotic Control Act, or anything which contains such a drug or substance or any drug or substance designated a restricted drug under the Food and Drug Act, unless the person possessing or consuming the restricted drug was authorized under that Act to possess the drug.
A student who has been found to have: • brought alcohol or drugs in or upon school premises or to any school function; • has in his/her possession alcohol or drugs; or • consumed alcohol or taken drugs and is found on any school premise or at any school function; has committed a serious infraction and may be expelled from the School. In the event the student has consumed alcohol or drugs or has in his/her possession alcohol or drugs, the School shall immediately contact the student’s parent/legal guardian and have the parent/legal guardian arrange for the removal of the student from the premise or school function. The School may immediately suspend the student pending an investigation of the situation in accordance with the Discipline Policy below.
See also: Discipline Policy
Procedures during an emergency:
The school is prepared to care for your child in the event of an emergency until you or an authorized alternate are able to pick him or her up. We have been advised to plan on being self-sufficient for 72 hours following a major emergency. Our school holds regular emergency drills and we encourage you to discuss how you expect your child to behave and respond during an emergency or disaster situation. Children will be released only to their parents or designated emergency contacts on your child’s medical form.
See also: Emergency Manual and Plans
Parking in Spruce Grove
Parking is available in the Spruce Grove Park parking lot. There is absolutely no parking allowed in the fire lane or drop-off zone. If you are leaving your car you must park in the designated spots. Please exercise extreme caution in the parking lot at all times as children may cross through at any time.
Pets on School grounds
If you are bringing your pet onto the school grounds it must be kept on a leash and attended to at all times. Better yet, please leave your pet in the car or at home. Dogs, especially, can be very protective of their families and in some cases, children may be afraid of them. Likewise, we have students with severe pet allergies. No pets are permitted in the school buildings or permitted on field trips.
How to communicate a concern…
There are countless ways WWS communicates with students, families and our staff so if you have any questions relating to communication and who you should reach out to best have your questions answered, please refer to the Contact List at the bottom of this page for specific contact names and emails.
For a general rule of thumb, the best way is to start with your child’s class teacher, especially regarding specific questions about class discipline, homework, student progress, academic standards and more. If there is a question that they can not answer, then the Early Years, Grade School and High School Chairs are the next best resource. After that, if there is still a concern regrading an unresolved issue, parents and staff are requested to follow the Communications Policy and reach out to the Head of School or Directors for more assistance.
See also: Communications Policy
Parents who enroll their children into the Early Years programs at the Whistler Waldorf School are encouraged to give the gift of a media-free childhood. Consistent with Waldorf education’s emphasis on learning through direct experience, parents of children in the lower grades (1-4) are encouraged to foster and support the development of new ideas and attitudes based on real personal interactions, by eliminating media use during the school week, and minimizing it on weekends.
During Grades 5, 6, and 7, it is appropriate for students to have a gradual and guided introduction to the applications and use of electronic media. During these transition years, use and exposure to media should be very moderate, under clear parental guidance and participation, and work towards the social and educational climate of the class. Media exposure can be a socially divisive influence in these years so care and attention must be brought in guiding the use of media during these years.
The media policy in the High School recognizes that it is appropriate for 15-19-year-olds to learn to critically approach and effectively use media. The school recognizes the importance of media literacy, including educating students to understand the technological principles underlying (and the social transformations resulting from) electronic media, and seeks to meet this need through a curriculum that includes research skills, the science behind new technologies, and the social consequences of the ongoing media revolution. However, because excessive use of electronic media undermines teenagers’ living relationships to other people, the world around them, and themselves, parents should continue to monitor and limit their teenagers’ exposure to electronic media and maintain an open dialogue with their teenage children about the role of media in their lives. Parents can monitor and limit student exposure to media by locating computers and video games in open areas of the home, and by maintaining a space of media-free quiet for the challenging and creative schoolwork of the High School, particularly during the school week.
Safeguarding personal information of parents and students is a fundamental concern of Whistler Waldorf School. The school is committed to meeting or exceeding the privacy standards established by British Columbia’s Personal Information Protection Act (PIPA) and any other applicable legislation.
For general routine and classroom questions about discipline, homework, progress reports, academic standards, field trips, class meetings, an email should be sent to your teacher first and then your designated Chair if necessary. If you need an email address, Email Reception.
Maeve Bellmore, Receptionist
General communication about:
- student absences
- sign-in/sign-out for students
- short-term withdrawal
- important school events & dates
Jennifer Dodds, Director of Advancement
- Admissions and withdrawal details.
- School communications, marketing, public relations, etc.
- To be added to WWS’ weekly E-news – Cristiana Spooner, Communications Manager.
Brian Gohlke, Director of Business
- Financial matters including invoicing, fees, payment errors, bursaries, etc.
- For a Student Records request – Cassie Hields, Registrar
Rubeena Sandhu, Head of School
- More about a policy and/or procedure at the school
- Question/Concern that is unresolved with a teacher or staff member due to process.