Absence Admin for WWS | Whistler Waldorf School

WWS Student Absence Form

Please submit an individual form for each student who is absent. (An additional student link will be available on confirmation of your submission.)

Student Name *

Grade

Away date: *

Return date: *

If unsure, provide an estimated return date (re: sickness, injury, emergency, etc.)

Why is the student absent? *

Sickness / Injury (Excused).
Medical Appointment (Excused)
1+ day Vacation or Athletics (Unexcused). Provide details below.
Emergency issue or Other. Provide details below.

*Upon submission, members agree to WWS absence criteria/policies noted on this page.

Details for Absence (include variable dates if applicable)

Provide details for Reception on Unexcused and Extended Absence(s) including 5+ day Sickness (to avoid follow-up by email.)

Parent/Guardian Name *

Email Address

Consent for Online Submission *

I agree for this information to be forwarded online as per WWS Privacy Policy Guidelines.

Whistler Waldorf Privacy Guidelines

When Late or Leaving

Please remind your student to SIGN IN & SIGN OUT @ Reception when they are late or before leaving school early.

Written Documentation Required

Fill in the online form or Email An Absence before 9am as we need written notification for everyday that a student is away (as per BC Ministry of Education requirements).

Can’t get online? You can also call 604-932-1885 after 8:30am. If we have not heard from you in the morning, an email will be sent to confirm that your student has been marked as absent. If we do not hear from you in a timely manner, we may need to enact the Missing Child Procedure.

Please send an email or fill out the form for every day your student is away from school and/or pre-confirm the date range for upcoming known dates.

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Did you know? BC’s Ministry of Education must have written documentation for all absences. Please be as specific as possible when noting why your student is absent and their estimated return date to school. Here are some general guidelines:

Excused 1+ day absence: for sickness, injury or medical appointments. Faculty can help you with a catch-up plan for any work missed if it’s longer than 1 day.
Unexcused 1+ day absence: for holidays, vacations, educational trips and related absences when school is in session. Please provide specific details and note that faculty are not required to provide work and/or follow-up on work missed which may impact your student’s learning/achievement.
Emergency/Other absences: for a family emergency or an absence that does not fall under either category, please select “Other” and provide specific details so we can determine if it qualifies as an excused or unexcused absence. Faculty can help you with a catch-up plan for any work missed in case of emergencies.

Please note unexcused & irregular attendance:

Unexcused absence maximum: If your child’s total unexcused absences places your child below the required hours for Ministry of Education funding, this could result in being charged the difference between the full grant and the prorated grant received for your child, as this has budget implications for our entire school.
Irregular attendance: Irregular attendance can curtail a student’s ability to contribute to, as well as benefit from the learning experience. It can also hinder the progress of the class. The responsibility for regular attendance lies with the student and families/guardians.
Planbook student access: Teacher lesson plans are available to WWS families based on grade. Please connect with your teacher for details.
Policy details: View specifics in the WWS Attendance Policy_2023