Re-commit to What You Value for the Next School Year

We know that the education of your children is one of your top priorities and want to take the opportunity to thank you, our parents, for choosing Whistler Waldorf School and entrusting your child’s education to us. Our faculty, staff, and administration are passionate about our school’s mission and providing a safe and nurturing community that also challenges students to grow academically and personally. We look forward to continuing the journey with you!

Many of our incoming families and new teachers come from outside the Sea-to-Sky corridor and need generous timelines to make decisions regarding relocation to Whistler. Our re-enrollment process and deadlines have been made with the aim of best supporting our strategic and academic planning processes including faculty and staff hiring and cohort and room allocation.

Please direct questions about our Enrollment Agreement, Tuition and Fee Schedule, or Tuition Adjustment program to Jen Dodds, Director of Advancement or Tony Horn, Board Chair.

“Once your child begins the journey, you will realize that the points of friction you initially imagined have dissolved and been replaced with a true sense of joy as your child enters a classroom where their emotional, cognitive, and physical health is thoughtfully held and nurtured.”
Robbie & Naheed Henderson, WWS Parents

WWS Re-Enrollment Process & Dates

Deadlines for K-Grade 12 & Little Cedars

  • Mar 1   | Enrollment agreements will be released via BigSis
  • Mar 18 | Enrollment deadline & tuition deposit due – this amount will be applied directly to your first tuition payment
  • Mar 30 | Tuition Adjustment deadline
  • May 5 | 1st tuition payment for 2022-23 due (less tuition deposit)

Please noteEYC are exempt from the re-commitment submission as EYC has continued enrollment.

Submit Your Application Online

For Little Cedars (Spruce Grove) & Kindergarten-Grade 12, enrollment agreements are available for submission online via BigSis and must be submitted electronically by the enrollment deadline of Friday, March 18, 2022.

*Please note: Submissions received after Mar. 18, 2022 must be accompanied with a mandatory $500 late fee per student. Space cannot be guaranteed for students that have not been re-enrolled by the deadline.

The enrollment agreement can be accessed in the BigSis Portal.

  1. On the main page, select the Admissions tab on the top
  2. Select “Enrollment Agreements” (Do not complete “application”. One agreement must be completed for each child)
  3. Claim and complete form
  4. Please remember to submit at the end.

Please note: We would be happy to assist you if you have difficulties logging into BigSIS or accessing your forms. Email Admissions to set up a good time.

Upcoming Tuition & Payment Schedule

In January, after a thorough analysis, the Board of Trustees adopted Tuition and Fee rates for the 2022-23 school year.

A 5%  increase will address rising costs for fixed expenses and, importantly, help support a faculty salary increase of 7% as a way to attract and retain dedicated educators and place more value on the critical work they do.

Flexible Payment options

Tuition invoices for the 2022-23 school year will be distributed via email by April 15, 2022.

PLAN A – FULL payment due by May 5.

PLAN B – TWO payments due by May 5 & October 5.

PLAN C – TWELVE payments due May 5, 2022- April 5, 2023 and made via pre-authorized debit.

Please Note: Payments made by credit cards subject to a non-refundable 3% convenience fee.

Deposit due March 18

The $300.00 deposit per student is payable on Mar 18 along with your enrollment agreement and secures your child(ren)’s space in WWS. A $750 deposit is due for grades at maximum capacity including rising Grades 4/5 and 8 & 9. This deposit is directly applied to your May 5 payment for 2022-23 and is non-refundable should you later choose to withdraw your child. If this deposit creates an unexpected financial burden for your family, please connect with Brian Gohlke, Director of Business and Finance.

Sibling Discounts for our Families

There are numerous families at WWS wishing to educate more than one of their children with us, and in recognition of this, we offer a Sibling Discount. The Board reviews and reconfirms the sibling discount levels as part of the overall budget, tuition and fees review process.

Starting with the 2022/2023 school year, for students in K-12 who share at least one parent in common (i.e. cousins are ineligible), the oldest sibling will owe the 1st Student Tuition Rate at that student’s grade level, the second oldest and subsequent siblings in birth order will receive a 25% discount and owe the 2nd Student Tuition Rate at that student’s grade level.

Our Sibling Discount Appeal

If you are comfortable meeting the financial obligations of tuition without the 25% sibling discount, WWS asks you to consider donating all or a portion of that 25% to our school in exchange for a charitable tax receipt. Financial gifts are generally earmarked for items in teacher wish lists and capital projects to make and create even greater learning opportunities for all our students.

Tuition Adjustment Program

As many of you know, the school has a history of keeping our education accessible to all families who share our values, regardless of their financial position. Our Tuition Adjustment Program exists to serve families without the means to cover the cost of Waldorf education, and is a key feature of the culture and overall success of our school.

All returning families who would like to be considered for Tuition Adjustment for the 2022/2023 school year are invited to register and submit an application through Apple Financial Services.

 

What Happens Next

The application process will close on March 30, 2022 and offers will be made in April. It takes 2-3 weeks to complete the analysis once Apple receives all required information/documents from families. There is a $125 assessment fee involved upon completion of the application. This can be waived if needed.

To reserve a place for your child while the tuition adjustment process is being completed, please contact Jen Dodds in Admissions.

 

Tuition & Payment Fine Print

Tuition Refund & Withdrawal Policy

Due to the nature of education, the majority of planning for any upcoming school year is done annually. Significant financial commitments are made before the school year begins including hiring teaching staff and capital purchases. Enrollment numbers are the basis for many of these financial commitments. It is essential that the School’s annual income from tuition and fees be assured for it to honour its annual commitments. The withdrawal or dismissal of a student does not reduce operating expenses; therefore, parents are asked to make a financial commitment for the full year.

If a student is withdrawn from the School for any reason (excluding major illness), the Admissions Manager must be notified in writing, and the notice must state the reason for the withdrawal and the final date the student will be attending the School. The following terms for the refund of pre-paid tuition and restrictions on the cancellation of unpaid fee obligations are defined below. Incidental fees including application, tuition deposit, school supply, & trip fees are non-refundable. No tuition refunds will be given after April 1, 2022 for the 2022-23 academic year.

Tuition Refund Revisions

The refund of tuition for students on pre-paid tuition plans Plan A (full payment) or Plan B (two payments) will be calculated from the month in which the student withdraws based on a May-April (12-month) payment cycle. Accounts will be reconciled as per the examples below.

  1. If a student withdraws in August four months’ tuition will be retained and 8/12 refunded. Non-refundable fees remain non-refundable.
  2. If a student withdraws in October six months’ tuition will be charged and 6/12 refunded. Non-refundable fees remain non-refundable.

No tuition refunds will be granted to students on financial payment Plan C (12 monthly payments).

  1. If a student withdraws in August four months’ tuition will be retained and no further payments taken. Non-refundable fees remain non-refundable.
  2. If a student withdraws in October six months’ tuition will be retained and no further payments taken. Non-refundable fees remain non-refundable.

If a student withdraws during the 12-week provisional period, tuition will be refunded at pro-rated amount based on number of months in attendance. Non-refundable fees remain non-refundable.

Completion of the Whistler Waldorf School Enrollment Agreement Notice of Appeal will be requested for withdrawals due to major illness. Requests must be supported by a written medical opinion from a physician in a form reasonably acceptable to the School in its sole discretion. Non-refundable fees remain non-refundable.

Late Fee Rate Change

A late fee of $500 will be applied at the time of a current student’s 2022-23 re-enrollment if such re-enrollment takes place after March 18, 2022.

If re-enrollment requirements are not met by the March 18, 2022 re-enrollment deadline, the School cannot guarantee a space will be available for the 2022-23 year. Late fees are non-refundable.