A Valued Education for Your Student

We know that the education of your child (ren) is one of your top priorities and want to take the opportunity to thank you, our parents, for choosing Whistler Waldorf School and entrusting their education to us. Our faculty, staff, and administration are passionate about our school’s mission and providing a safe and nurturing community that also challenges students to grow academically and personally.

We look forward to continuing the journey with you and appreciate your understanding of the considerations with our re-enrollment timeline.

  • Many incoming families and new teachers come from outside the Sea-to-Sky corridor and need generous timelines to make decisions regarding relocation to Whistler.
  • The process and deadlines have been made with the aim of best supporting our strategic and academic planning processes including hiring and cohort/room allocation.

Deadlines for K-Grade 12 & Little Cedars

  • Feb 14  | Enrollment agreements will be released via BigSis
  • Mar 17 | Enrollment agreement deadline
  • Mar 24 | Tuition deposit due – this amount will be applied directly to your first tuition payment
  • Mar 31 | Tuition Adjustment deadline
  • May 5 | 1st tuition payment for 2023-24 due (less tuition deposit)

Have a question? Please reach out to Jen Dodds, Director of Advancement or PJ O’Heany, Board Chair.

“Over the years, I have come to see that there are so many things we value at WWS. The two most important things for us include the heart centered approach to learning and the ability to truly inspire each child to love learning. The approach is to connect with each child and draw out what really inspires them. I believe this to be fundamental for all human beings so that we are able to approach each day with joy, authenticity, balance and inspiration”

GABRIELLA VON PFETTEN, WWS PARENT

Confirm Your Enrollment Online

For Little Cedars (Spruce Grove) & Kindergarten-Grade 12, enrollment agreements must be submitted electronically by the enrollment deadline of Friday, March 17, 2023.

The enrollment agreement can be accessed in the BigSis Portal.

  1. On the main page, select the Admissions tab on the top
  2. Select “Enrollment Agreements” (Do not complete “application”. One agreement must be completed for each child.)
  3. Claim and complete form
  4. Choose submit at the end.

Please noteEYC members are exempt from the re-commitment submission with continued enrollment.

After Mar. 17, 2023 a mandatory $500 late fee per student is applied. Space cannot be guaranteed for students that have not been re-enrolled by the deadline.

Having trouble logging in or accessing your Enrollment forms?

  • Tuition (per student)

    Grade K-7 = $10,350

    Grade 8-12 = $12,000

    Rates are displayed in Canadian dollars.

  • Trip Fees

    • Kindergarten – Grade 2 = $30
    • Grade 3 = $60
    • Grade 4 = $250
    • Grade 5-7 = $500
    • Grade 8, 9 & 12 =  $800
    • Grade 10 & 11 = $1100 (inclusive of extra Outdoor Education program)

    Collected in advance for pre-planned annual outdoor educational opportunities, including transportation and are non-refundable.

  • School Supply Fees

    Kindergarten – Grade 12 = $325 per student

    Collected on behalf of the PAC and are non-refundable.

Are you an International Student? 

Discounts & Financial Aid

Sibling Discounts for Families

Students in K-12 who share at least one parent in common are eligible for the 25% sibling discount. The oldest sibling will owe the first student tuition rate at that student’s grade level. The second and subsequent siblings in birth order will receive a 25% discount.

(Sorry, not applicable to Early Years Programs.)

Don’t need the extra discounts?

If you don’t require the 25% sibling discount, please consider donating all or a portion in exchange for a charitable tax receipt. Financial gifts help with capital projects to make and create even greater learning opportunities for all our students.

Flexible Payment options

Tuition invoices for the 2023-24 school year will be distributed via email by March 24, 2023.

PLAN A – FULL payment due by May 5.

PLAN B – TWO payments due by May 5 & October 5.

PLAN C – TWELVE payments due May 5, 2023- April 5, 2024 and made via pre-authorized debit.

Please Note: Payments made by credit cards subject to a non-refundable 3% convenience fee.

Deposit due March 24

  • The $500 deposit per student is payable on March 24 (Kindergarten – Grade 12) along with your signed enrollment agreement and secures your child(ren)’s space in WWS.
  • A larger deposit may be required for grades at maximum capacity for the following year. Your final deposit amount will be included in BigSIS.
  • It is applied to your May 5 payment for 2023-24 and is non-refundable should you later choose to withdraw your child.
  • A $500 mandatory late fee is applied for submissions after Mar. 17, 2023

If this deposit creates an unexpected financial burden for your family, please connect with Brian Gohlke, Director of Business and Finance.

Tuition Adjustment Program

As many of you know, the school has a history of keeping our education accessible to all families who share our values, regardless of their financial position. Our Tuition Adjustment Program exists to serve families without the means to cover the cost of Waldorf education, and is a key feature of the culture and overall success of our school.

  • Start submitting early to provide the school enough time to determine the overall demand for the program.
  • There is a $130 assessment fee* upon completion of the application, which can be waived if needed.

*If the fee creates an unexpected financial burden for your family, please connect with Brian Gohlke, Director of Business and Finance.

How long does it take?

The Financial Aid application process will close on March 31, 2023 and offers will be made in April. It takes 2-3 weeks to complete the analysis once Apple receives all required information/documents from families.

Please noteSchool Supply Fees and our Licensed Childcare programs are not eligible for Tuition Adjustment. Only students who are currently enrolled in WWS, and families who are current with their tuition accounts, can apply for tuition assistance for the next school year.

SHOULD WE APPLY FOR ASSISTANCE?

When applying for tuition assistance, please consider these questions:

  1. What can our family provide to ensure that the school is financially healthy and viable, ensuring that it available to my family in the future?
  2. Are there any other funding sources that can be pursued? Is there a family donor who might be inspired to help with tuition or make a donation to the school?
  3. What choices can we make to free-up finances to allow us to contribute to the school?
  4. Is our family’s need for tuition adjustment temporary? Can we provide more long-term, or can we re-pay the difference?
Admissions Fine Print

Due to the nature of education, the majority of planning for any upcoming school year is done annually. Significant financial commitments are made before the school year begins including hiring teaching staff and capital purchases. Enrollment numbers are the basis for many of these financial commitments. It is essential that the School’s annual income from tuition and fees be assured for it to honour its annual commitments. The withdrawal or dismissal of a student does not reduce operating expenses; therefore, parents are asked to make a financial commitment for the full year.

If a student is withdrawn from the School for any reason (excluding major illness), the Admissions Manager must be notified in writing, and the notice must state the reason for the withdrawal and the final date the student will be attending the School. The following terms for the refund of pre-paid tuition and restrictions on the cancellation of unpaid fee obligations are defined below. Incidental fees including application, tuition deposit, school supplies, outdoor education & trip fees are non-refundable. No tuition refunds will be given after April 1, 2024 for the 2023-24 academic year.

The refund of tuition for students on pre-paid tuition plans Plan A (full payment) or Plan B (two payments) will be calculated from the month in which the student withdraws based on a May-April (12-month) payment cycle. Accounts will be reconciled as per the examples below.

  1. If a student withdraws in August four months’ tuition will be retained and 8/12 refunded. Non-refundable fees remain non-refundable.
  2. If a student withdraws in October six months’ tuition will be charged and 6/12 refunded. Non-refundable fees remain non-refundable.

No tuition refunds will be granted to students on financial payment Plan C (12 monthly payments).

  1. If a student withdraws in August four months’ tuition will be retained and no further payments taken. Non-refundable fees remain non-refundable.
  2. If a student withdraws in October six months’ tuition will be retained and no further payments taken. Non-refundable fees remain non-refundable.

Completion of the Whistler Waldorf School Enrollment Agreement Notice of Appeal will be requested for withdrawals due to major illness. Requests must be supported by a written medical opinion from a physician in a form reasonably acceptable to the School in its sole discretion. Non-refundable fees remain non-refundable.

A late fee of $500 will be applied at the time of a current student’s 2023-24 re-enrollment if such re-enrollment takes place after March 17, 2023.

If re-enrollment requirements are not met by the March 17, 2023 re-enrollment deadline, the School cannot guarantee a space will be available for the 2023-24 year. Late fees are non-refundable.

A charge of $40 will be applied for pre-authorized debits that are returned to the School by your financial institution because of insufficient funds.  The family must make immediate arrangement for replacement or refused payments.

There may be additional fees required from time to time, such as fees for musical instruments, additional school field trips, special projects, etc.

A portion of the School’s costs of providing education to each student are paid for by the provincial government in the form of per student funding. Except in extenuating circumstances, in the event that a student’s poor attendance results in the School not receiving all or a portion of this provincial government funding for that student, the student’s parents will be responsible for paying to the School the amount of the provincial government funding lost.

In order for a student to remain enrolled at the School, payments must be received in accordance with the payment method selected in the enrollment agreement. An interest and administrative charge of 2% per month (24% per annum) will be applied to any unpaid balance 30 days after the due date.

The school does not receive provincial government funding for international students or students whose legal guardians are non-residents. Because of this, international and non-resident tuition fees reflect the cost of providing a full educational program to these non-funded students. International and Non-Resident students must also pay the School Supply Fees and Trip Fees applicable to that student’s grade level.